Learn English: Essential Business English for Chairing a Meeting

Do you feel nervous chairing a meeting in English? No need! Attending a meeting is one thing but having to run or chair the meeting is quite another! Here are your essential business English phrases for chairing a meeting. How to start off or open the meeting, move on to the next point on the agenda and of course summarize and close. Keep them with you or learn them by heart and we promise it will make your life so much easier.

Stage   Formal   Informal
Starting off   Is everyone present?

Does everyone have / Has everyone got a copy of the agenda?

  Is everyone here?

Has everyone got a copy of the agenda?

Taking minutes    Could someone take minutes please?   Can someone take minutes please?
 

Opening the meeting

  Shall we commence / get started/ make a start?   Let’s get started. / Let’s get the ball rolling.
 

Thanking the people attending

  Thank you very much for attending today.   Thanks a lot for coming today.
 

Stating the objective

  Our objective here today is to + verb.   We’re here today to + verb.
 

Opening up the discussion

  Shall we open this up for discussion?   Let’s open this up for discussion.
 

Inviting opinion

  What are your thoughts?   So, what do you think?
 

Controlling the discussion

  Thanks John. Shall we hear from Mary now?   Thanks John. Let’s hear from Mary now.
 

 Summarizing

  So, to sum up …

So, to summarize …

  So, to sum up …

So, to summarize …

 

Voting

   Shall we vote? All in favour, raise your hands. All against?   Let’s vote. All in favour, raise your hands. All against?
 Stating further action    So, we’ll meet again next week.

So, John, you’ll contact … / produce a report … / investigate further …

  So, we’ll meet again next week.

So, John, you’ll contact … / produce a report … / investigate further …

Closing the meeting    Any other business?

Shall we close the meeting?

Thank you very much for attending.

  Any other business?

Let’s close the meeting.

Thanks for coming.

 

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